Executive Committee Meeting – AGM 2025
Date: 18/03/2025
Time: 6.30PM
Location: MIPP – 76 Triq Brittanja Paola
Members Present
Frank Farrugia (FF)
Mitchell Camilleri (MC)
Krista Attard (KA)
Josmar Muscat (JM)
Carmela Kolb (CK)
Kurt Paris (KP)
Mario Borg (MB2)
Brian Grech (BG)
Kevin Casha (KC)
Charlotte Adams (CA)
Kyle Schembri (KS)
Members Online
Mike Borg (MB1)
FF, existing MIPP President, opened the AGM with an introduction welcoming everyone present and highlighted some of the NGO’s achievements from 2024. The agenda was provided on the screen, KC affirmed that the agenda should have been sent out 2 weeks prior to all members before AGM as per the statute, for review of any changes proposed. He suggested as well to sign a piece of paper with name + surname + signature, to show who is present and no names can be added afterwards. This was completed.
The AGENDA was listed as follows:
- Confirmation of quorum (not reached, therefore meeting was adjourned until 6.45pm).
- Approval of the Agenda
- Approval of Previous AGM Minutes
- President’s Report
- Treasurer’s Report
- Election of Executive Committee Members
- MIPP Membership and Education Initiatives
- Amendments to Statutes (no amendments proposed)
- Future Plans and Upcoming Events
- Open Floor for Members’ Questions and Suggestions
- Closing Remarks
1. Confirmation of Quorum – Quorum not reached – 18:45 (15 mins to wait if quorum is reached)
2. Approval of Agenda – Approved
3. Approval of Previous AGM Minutes – approved and signed by President and Secretary
4. President’s Report – FF provided a recount of 2024’s highlights and challenges. Some of the highlights included the success of MIPP’s signature courses, studio bookings and upgrades to equipment and shelving and the MIPP studio itself. New courses including a wedding photography workshop is in the mix along with the recreation of MIPP’s former Level 3 Still Image Award. FF mentioned an updated course is being prepared with AI and mirrorless teachings with the intention of undertaking the accreditation again. Although we weren’t successful with an APS grant submission, we still received a donation of 500 euros from APS. Social events were a success however attendance to talks is a focus for 2025. Adobe Photoshop was run with Ramon, and another Nudes in Noto workshop to talk place in pending weeks which consists of 8 students. In addition, the MIPP is undergoing the mandatory compliance measures to run a summer course for 13–15-year-old students interested in Media Studies. MIPP also integrated an online payment system and policy to go cashless.
Some challenges that the EC encountered were that of course accreditation, breakages and damages from studio usage, courtyard plumbing issue finally resolved. Weekly events for 2025 to promote socialising, networking to be a main focus. Tax compliance was also brought up to date.
MC mentioned the overall success of running the studio and implementing a more improved booking and payment system. Damages to equipment have occurred and a tighter policy will be looked into to avoid any further damage in the future. Chairs and additional studio equipment added to the studio was mentioned, including shelving and storage solutions. KC asked about the equipment’s insurance status and FF explained that the MIPP has an active policy however damage is only covered internally. Policy will be reviewed every year as more equipment is acquired.
Monthly competitions were also reviewed, with low participation rates being the reason for them to not continue in 2025. KC also suggested more email communication with FF agreeing and advising that our account with Mailchimp was recently upgraded to allow for more emails being sent.
President approved by voters.
5. Treasurer’s Report – MB1 introduced himself and presented the Financial Report for MIPP on the screen, in conjunction with an external accountants report as per the statute. MB1 provided a summary of the income and expenditures for the year. Expenditure was reduced considerably. There had been new investment in studio equipment to better future studio hiring experiences. Several works achieved by JM and MB2, with storage solutions, shelving, plinths, painting etc. An increase in the cost of subscriptions was highlighted by several members, there was also some questions regarding expenses in general for the studio, both in operations of the organisation of the studio itself. KC along with other members, including BG, KP, FF, and JM agreed that studio expenses such as consumable as backdrops should be accounted for in expenses solely for the studio for better transparency on cost breakdowns. KC highlighted this was mentioned at the AGM in 2024 and a more detailed breakdown of the relevant items listed in the report should be included or be available at the AGM. KS suggested to look into ways to reduce the cost of subscriptions. The committee resolved to give more focus for a more detailed breakdown of accounts in the upcoming year. Sponsorships were clarified, as only monetary sponsors are listed in the P&L, we remain to have 3 sponsors, Avantech Canon, iLab Photo and Photo Images.
The Treasurer’s report was approved with 1 abstention, MB1 – as Treasurer and 1 vote against – KC.
6. Election of Executive Committee Members – FF put forward the 7 nominations received therefore a vote was not taken. The nominations included Frank Farrugia, Mitchell Camilleri, Krista Attard, Josmar Muscat, Charlotte Adams, Monique Gatt and Juan Ellul. EC 2024 members not resuming include Kurt Paris, Carmela Kolb and Mike Borg. A vote of confidence was taken and approved, with KC abstaining from voting.
7. MIPP Membership and Education Initiatives – FF rehashed plans to continue promoting the educational arm through courses and networking opportunities for members -an ongoing work in progress.
8. Amendments to Statute – FF explains no changes had been suggested or presented.
9. Future Plans and Upcoming Events – FF mentioned MIPP’s impending 30th Birthday and welcomes plans to celebrate this milestone with a bang, and both financial and logistical planning needs to take place soon by the new committee. FF mentioned again the plan to incorporate new courses and events for 2025 to foster networking and professional opportunities.
10. Open Floor for Members’ Questions and Suggestions – FF opened the floor for questions, no additional questions or comments were made.
11. Closing Remarks – FF thanked everyone for attending and the outgoing committee members for their hard work and devotion to the MIPP and look forward to maintaining an ongoing relationship. AGM adjourned at 8.28PM
Adjournment:
Tuesday 25th March 2025 at 6:30PM.