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MIPP Annual General Meeting – 3rd  February, 2015

Le Meridien Hotel, St. Julian’s

Members eligible to vote 26; Guests 1

 

The AGM was held at 19:30 at Le Meridien Hotel St Julians.

At 19:30 Mr Kevin Casha said that there was still no quorum so the AGM had to be delayed for another 15 minutes as stipulated in the MIPP statute.

The MIPP AGM started at 7:45 pm. For the meeting there were 26 members, hence 26 validated votes and 1 guest.

The first item of the agenda was the approval of last year’s minutes that was already sent to MIPP members by e-mail.  The minutes were unanimously approved.  (Mr. Sergio Muscat proposed and Mr. Ramon Sammut seconded)

The secretary general, Mr. Charles Calleja, read the secretary’s general report. The report was unanimously approved by the members. (Ms Suzanne Muscat proposed and Therese Debono seconded).

After the reading of the secretary general’s report, Mr. Colin Pilling proposed a vote of thanks for Mr. Charles Calleja for all his work with the MIPP as a committee member. The vote was unanimously approved. (Colin Pilling proposed and Mr. Kevin Casha seconded).

The next item on the agenda was the reading of the financial statement by Mr. Martin Agius. The treasurer pointed out that he is only doing book keeping. The MIPP’s financial statement is then worked out by a professional independent accountant, Mr Gordon Harvey, who is paid by MIPP.  Mr. Mike Sapiecha queried about the 2000 Euro administrative fees.  Mr Agius said that Mr. Kevin Casha was appointed by the committee, as per official statute, to do the administrative work for MIPP and in turn he is given 2000 Euro every 6 months for his work. It was pointed out that Mr. Casha is not compensated for his role as a President but for his administrative work within the organization.

This year’s accounts (see Addenda) showed a very healthy surplus due to the extra courses and the new MIPP still image course payments. The expenditure in running these courses would be naturally shown next year. Mr Agius said that next year the MIPP will also incur more expenses as the MIPP is trying to get a speaker itself for the November Convention and it will pay all costs. Mr. Casha explained that the MIPP is doing so in order to get different types of speakers that may interest their members. The treasurer’s report was then approved unanimously.  (Mike Sapiecha proposed and Duncan Cauchi seconded).

Following the treasurer’s report, it was time to discuss the new amendments of the statute. All amendments had been proposed by the Executive Committee, and with the exception of Clause 3(c), if passed would be immediately effective as from this year. Clause 3 (c) was proposed to come into effect in January 2016. Mr. Casha said that the first amendment proposed was related to the reduction of the committee from 7 to 5 members. Mr Casha took the opportunity to thank Ramon Sammut and Charles Callejja for their work within the committee. This year, both members will not form part of the committee however they will still take care of a subcommittee and they will still be able to attend committee meetings whenever they can.

Statute Proposed Amendments:

The old clause was:

  • Clause1(d) The Institute shall be governed by an Executive Committee comprising of a President, Secretary General, Secretary, Treasurer and three members.  All those filling the official posts must be MIPP members. All elected executive committee members will have full voting powers.

The new clause proposed:

  • Clause1(d)  The Institute shall be governed by an Executive Committee comprising of a President, Secretary General, Treasurer and  two members.  All those filling the official posts must be MIPP members. All elected executive committee members will have full voting powers.

This amendment was approved. (Sergio Muscat proposer and Aron Kerr seconded) Votes for: 26

Then clause 2g was discussed.

Old clause was:

  • Clause 2 (g) In the event of a vacancy occurring on the Executive Committee, this may be filled by the member obtaining the next highest number of votes in the previous election with the committee again reviewing all offices.  When this option is not chosen, the Committee can either call an Extraordinary General meeting to specifically elect a new member, or operate with no less than 5 members till the end of that particular term.

The new clause proposed:

  • Clause 2 (g) In the event of a vacancy occurring on the Executive Committee, this may be filled by the member obtaining the next highest number of votes in the previous election with the committee again reviewing all offices.  When this option is not chosen, the Committee can either call an Extraordinary General meeting to specifically elect a new member, or operate with no less than 4 members till the end of that particular term.

This amendment was approved. (Proposer Darren Zammit Lupi  and Aron Kerr seconded)  Votes  for: 26.

Clause  3 (c) was then discussed

Old clause was:

  • Clause 3 (c)         Subscription shall be as follows:

MIPP Youth Member                             €15 annually

MIPP Qualified Member                        €40 annually

MIPP Member                                       €40 annually

MIPP Overseas Member                       €40 annually

Members 61 years and over                  €25 annually

Joint Membership

(Married or cohabiting Couples*)           €60 annually

Qualified Members who have been Members for at least 5 consecutive years              €30 annually.

The new clause proposed:

  • Clause 3 (c) Subscription shall be as follows:

MIPP Youth Member                             €15 annually

MIPP Qualified Member                        €40 annually

MIPP Member                                       €40 annually

MIPP Overseas Member                       €40 annually

Members 61 years and over                  €25 annually

Joint Membership

(Married or cohabiting Couples*)          €60 annually

This amendment was approved. (Proposer Ivan Consiligo and Duncan Cauchi seconded)  Votes 25 in favour: 1 abstention.

Then clause 5 was discussed. The old Clause 5 on Awards was completely restructured and a totally different structure was proposed. Following a brief discussion and a minor amendment suggested by Sergio Muscat, and incorporated in Clause 5d, it was decided that the new clause should read, and be voted, as such:

  • Clause 5d AWARDS:

Clause 5 (a)

The Executive Committee and Members may recommend the  Honorary Life Membership of the Institute to those persons, who in their opinion deserve recognition for their special services to the MIPP. An  Honorary Award can be awarded in recognition of outstanding contributions to the advancement of Photography. Honorary Life Awards can only be given to Members of the MIPP and are restricted to not   more than one Award per year. Since personal achievement alone does not necessarily contribute to the          advancement of photography, it does not qualify the candidate unless combined with outstanding elements of service in favor of the MIPP. Nominees must be MIPP members for at least five years and              proposed and seconded by MIPP members.

 

Clause5 (b)

The Executive Committee and Members may also recommend persons (not necessarily MIPP members) for the “MIPP Photography Award of Recognition” for their outstanding service and       support to Photography.

Clause5 (c)

All nominations for Awards are to reach the Executive Committee in  writing by the end of September of each year.

Clause 5 (d)

The Executive Committee will take the responsibility to discuss, decide and vote on  any nominations received. The panel must consist of 7 persons including the Committee. The committee will nominate persons from outside its ranks in order to make up the required number of persons on the adjudicating panel. Successful nominations, which need to have at least a three member majority in the panel, will be announced and awards given by the end of the nomination year.  Nominees must be proposed and Seconded by MIPP members.

Should a current Committee member be nominated, the nomination would be decided in the absence of such member. The nominated member would, therefore, not have a vote on the decision.

This amendment was approved. (Proposer Sergio Muscat and Ramon Sammut seconded) Votes for:  26.

This year, no elections were needed and, due to the fact that the amendment to Clause 1 (d) was approved with immediate effect and only 5 persons applied for the committee hence all available posts were filled and all five were automatically elected to the Executive Committee.

The new committee for MIPP is thus made up of the following members.

  • Mr. Kevin Casha
  • Mr. Martin Agius
  • Ms. Therese Debono
  • Mr. Duncan Cauchi
  • Mr. Sergio Morana

Other matters:

Mr. Kevin Casha has asked members if they know of any government owned places that can be used as premises for MIPP. If any member knows of such place they should contact Mr. Casha.  The MIPP’s President remarked that next year (2016) will mark MIPP’s 20th year anniversary. The MIPP is planning to commemorate this year. Further details regarding the 20th year anniversary will be issued at a later stage.

The discussion continued on the November convention. Mr. Sergio Muscat asked how the November Convention can be improved.  Mr. Casha replied that the committee has already taken a number of important decisions to try to improve the quality and the attendance of the convention for this year.  Some of these changes include:

  1. i) The convention will have more hands on workshop opportunities and there will be less lecturing
  2. ii) The qualifications will be held on Friday evening and the general public will be invited to attend the qualifications

iii) The convention will be held during the span of two days.

Mr. Consiglio also proposed to contact members personally and do a survey regarding the MIPP and what do they want from this institute.

Finally Mr Casha said that now all the MIPP’s qualifications will be based on one theme. Sergio Muscat proposed to discuss upgrading a qualification panel. The question of upgrading or downgrading a panel will be discussed in one of the Committee’s first agendas.  Mr. John Ambrogio asked if it is possible to get a national recognition for the MIPP qualifications. Mr. Casha said that the new committee will follow up this proposal.

AGM ended at 9pm

 

Signed:

Charles Calleja (outgoing Secretary General)

 

Sergio Morana (acting Secretary for the AGM)

 

 

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