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MIPP Annual General Meeting – 4th February, 2014

The AGM was held at 19:30 at Le Meridien Hotel St Julians.

Mr Kevin Casha at 19:30 said that there was still no quorum so the AGM had to be delayed by another 15minutes as stipulated in the MIPP statute.

The MIPP AGM started at 7:45 pm. For the meeting there was a total of 36 members hence 36 eligible votes. Another 2 persons who are not members of the MIPP attended the AGM. This year’s AGM was again being filmed for records purpose only.

The first item of the agenda was the approval of last year’s minutes that had already sent to MIPP members by e-mail. The minutes were unanimously approved by the members present. (Sergio Muscat proposer and Colin Pilling seconded)

The Secretary General, Sergio Muscat then read the Secretary report giving an outline of the various events and activities that were carried out by MIPP in the last year. The report was unanimously approved. (Report proposed by Trevor Sollars and seconded by Therese Debono).

The third item on the agenda was the Treasurer’s report which was read by Mr.Martin Agius. Mr. Agius said that he started to take care of the accounts since April-May 2013. He also stated that this year’s accounts were taken care of by an independent accountant. The accounts were unanimously approved. (Proposed by Mike Sapiecha and seconded by Colin Pilling).

Following the reading of the accounts an MIPP member commented that MIPP has accumulated quite some funds. A member replied that it is important to keep in mind that these funds have been accumulating over a 16 year span. Mr Casha said that it is still his vision that MIPP would one day own its very own premises that could be used as a base for the MIPP. This is why the committee was accumulating these funds.

Following the Treasurer’s report the election tellers were nominated.

Alan Falzon (Proposed by Kevin Casha and seconded by Sergio Muscat)

Robert Mifsud (Proposed by Kevin Casha and seconded by Manuel Azzopardi)

The following amendments to the statute were presented:

Clause 1 (h) an individual may be appointed by the Executive Committee. This individual will be responsible for MIPP related work and answerable to the Executive Committee. Payment for services will be agreed upon by both parties prior to agreement, which, according to the case, may be terminated or renewed after every six months.  Committee members are also eligible for this appointment but the work they are being remunerated for is to be outside their agreed Committee duties and responsibilities.
Clause 1 (h) was unanimously approved.

Clause 1 (d) should be amended and is to read as follows:
The Institute shall be governed by an Executive Committee comprising of a President, Secretary General, Secretary, Treasurer and three members. All those filling the official posts must be MIPP members. All elected executive committee members will have full voting powers.
Clause 1 (d) was unanimously approved.

Changes in Clause 2 (e) were suggested as follows:

Any posts not decided by the AGM will be assigned by the newly elected Committee. To be elected for an Executive post, a member must first be voted in as an ordinary committee member and must obtain at least two thirds of the total number of the eligible votes at the actual AGM. All voting shall be done in one process and on one voting sheet. If less than the required number of members apply to contest Committee elections in an AGM or an EGM, the meeting will still be held and the committee formed by the contesting members. If however less than 4 members apply, the meeting will be postponed at intervals of fifteen days until enough nominations are submitted.

However thanks to the contribution of the members it was finally agreed that Clause 2(e) would be amended and presented as follows:

Any posts not decided by the AGM will be assigned by the newly elected Committee. To be elected for an Executive post, a member must first be voted in as an ordinary committee member and must obtain at least two thirds of the total number of the eligible votes at the actual AGM. All voting shall be done in one process and on one voting sheet. If less than the required number of members apply to contest Committee elections in an AGM or EGM, the meeting will still be held and the Committee formed by the contesting members. If, however, less than four members apply, the meeting will be postponed at intervals of fifteen days until enough nominations are submitted. During this further nomination period, which must not exceed two months, the outgoing Committee will retain its duties as a ‘Caretaker Committee.’ If after the two months not enough submissions are received, an EGM will be held in order to decide the future of the MIPP.

Clause 2 (e) was then unanimously approved.

The next item on the agenda was the elections for the new committee. Mr Charles Calleja explained the procedure for the elections.

Whilst the tellers counted the ballots Mr. Casha said that he would like to use this time to update the members with a discussion that has been going for a while at MIPP. Mr Casha said that very often the name of the MIPP has created a bit of ambiguity when it came to the word “Professional”, that is Malta Institute of Professional Photography. Mr Casha said that 16 years ago the MIPP was created to help the “professional” or full time photographer. However as time went by full time photographers reduced in their numbers and the MIPP now has a healthy membership that is made up of full time photographers, semi-professional photographers and photographic enthusiasts.

It has been hence suggested that the MIPP name would be changed from Malta Institute of Professional Photography to Malta Institute of Photographic Practice. Mr Casha then asked the members present to give their feedback on the matter. An interesting discussion ensued and a number of valid points were suggested by the members.

One member suggested that MIPP should be split into two sections. The Malta Institute of Professional Photography would take care of “professional photographers” (term would have to be defined as to what is now understood by it). Another branch of MIPP will take care of those photographers who do not fall under the defined category of “professionals”. A person who was present for the meeting, and she was not yet a member, of MIPP said that what attracted her to join MIPP was its name. She also pointed out that even on a CV, being a member of the Malta Institute of Professional Photography looks more serious. Many other persons present agreed that the name as it means today attracts people to join this association. One member suggested that rather than changing the name. There should be better marketing as what MIPP is and for whom it caters. It was also suggested that during this committee’s term meetings should be organized to discuss and define the term “professional”. Mr. Casha said that this year the name of MIPP will surely be discussed by the new committee.

Following this discussion, the results of the election were announced:

Agius Martin 33 votes elected
Calleja Charles 34 votes elected and approved as Secretary General
Carville Alan 24 votes elected
Casha Kevin 34 votes elected and approved as President
Cauchi Duncan 30 votes elected
Curmi Ramon 23 votes not elected
Debono Therese 25 votes elected
Sammut Ramon 30 votes elected
Mr. Casha thanked the previous committee members and welcomed the new committee and said that even if Ramon Curmi was not elected, his services will surely be put to good use by this year’s committee.

The AGM ended at 21:20

(Minutes taken and recorded by Sergio Morana)

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